This guide outlines the procedure for creating a variant product in LightSpeed, ensuring accurate inventory management and product setup.

Prerequisites:

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Best Practices

• Ensure all product details are accurately entered into the system to maintain inventory accuracy.
• Regularly review and update product information as needed.
• To achieve the desired naming convention, [Brand] [Product title] / [Sales Channel] / [Size], the first attribute in the variant product must be Sales Channel followed by Size. 

• Additional product categories should not be created. If a category does not exist that you require, please email evolution@poolwerx.com.au 

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Procedure:

1. Open LightSpeed and navigate to Catalog > Products.
2. Click "Add Product".
3. Enter Product Information (as a minimum, enter/select the fields below):
   • Name: Enter the product name (use the format [Brand] [Product title]).
   • Product Category: Select a product category.
   • Sell on Point-of-Sale: Check the box to make the product active and available for sales.
   • Product Type: Select “Variant Product”.
   • Supplier: Select the Supplier if applicable, leaving the Supplier code and price blank.
4. Inventory tracking: By default, "Track inventory for this product" is enabled. You can disable it to set the inventory to infinite. 
5. Variants Section.
   • Select an Attribute from the dropdown or use the ‘Search all variant attributes’ box (e.g. Sales Channel).
   • In the 'Value' field, type the first value (e.g. Retail) and press Enter. Repeat for additional values.
   • To add another attribute (e.g Size), click + Add another attribute and repeat.
   • Click 'Add xx values'.
   • 
   • You'll be prompted to ‘Choose variants to add’ based on the combinations of attribute values. Deselect any combinations that are not required and click 'Save'.
   • 

Configuring the Variant Products

1. Expand the product by clicking the > arrow next to the Variant name.
2. Update the following tabs for each variant:
   • Inventory tab: Choose Auto-generated or Custom for SKU code entry. 
   • Packaging Tab: Set up product relationships if applicable (see Adding Product Relationships).
   • Price tab:  Enter the retail Price manually (including tax) or set it via margin or markup percentage. 
   • Image Tab: Upload and select images per variant.
3. Click the arrow next to the Variant name to xxx the product. 
   • Supplier code: Enter the supplier's code for purchases orders if required. 
   • Supplier Price: Enter the price you pay per unit. It’s recommended to do this before adding inventory to ensure accurate COGS calculations.
   • Enabled: Ensure "enabled" is toggled on, or disable it if necessary. 
4. Repeat these steps for each variant. 
5. Click Save. 

Note: The products will sync to Vital, typically within 15minutes.

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Additional Resources:

• Understanding Product Types
• Creating a single SKU Product
• Adding Product Relationships