Data Prep | Xero - Early access

Lee Haskings

Modified on: Thu, 12 Sep, 2024 at 11:25 AM

With early access to your Xero account (received 2 weeks before Go Live), you will be able to prepare your Franchise to transition to the new platform as you approach your scheduled Go Live date.

Access provided after your books are balanced

We can only provide access to Xero after we've migrated your financials from NetSuite

Key points to note

Source of Truth: From when you are granted access until your go-live date, you will be working across both Xero and NetSuite. From your go-live date forward, Xero will be your source of truth for financial data from that point forward.
Financial data reference: The financial data available in Xero is based on the balanced books date. Refer to NetSuite for any financial information prior to this date.

Critical Actions To Avoid

Do not add clients during this period. Any clients added will be deleted.

Do not add any client invoices during this time. Any invoices dated after your books balanced date, will be deleted.

Do not edit or delete any chart of account numbers.

Activities to Perform in Xero

Activity	Resource/s
Bank Feeds Ensure that your bank feeds has been set up	Finance Prep \| Setup of Xero bank feeds
Add supplier bills Only enter bills dated after your balanced books date. Use Hubdoc to automate some of the data entry. If you wish to start using Hubdoc please let us know by logging a support ticket and we will arrange to set up an account for you.	Reconstruct transactions in Xero
Reconcile bill payments Ensure payments for bills dated after your balanced books date are properly reconciled in Xero.
Reconcile payments received Reconcile any payments received for invoices dated on or before your balanced books date.